Access Database Tutorial

Timing is very important in everything we do in life, in this post you will find out tricks to easily optimize your speed when working with MS Access database, this tips will also help you manage the time while creating access database. Each table should have primary keys:  when creating access database in MS access make sure, each and every table in your access database should have primary keys. This allows the system to quickly locate and connect records with other tables, which are normally known as a secondary index on a connecting table’s field along-side the primary key field. Eliminating Subdatasheet’s:  when working with MS access database, it creates unnecessary Subdatasheet’s between the related tables, this has a huge performance hit if the tables are open, it’s advisable you set this property none when working with MS access in other to save more time and optimize your speed. Don’t apply the index to the field with identical data:  if you have a number...

Who says software is perfect? Microsoft Access database is no different and can suffer to either poor programming or bad computer memory, cluster blockages or fragmentation build up. One common error code seen (but not often arises) in your MS Access is “ Error 3112 ” with a supporting message implying records cannot be read; no read permission for a particular table or even a  system table  (which is normally hidden). So, when working on your Microsoft Access database and opening either a MDB/MDE/ACCDB/ACCDE file, and you see this unexpected error “Record(s) cannot be read; no read permission on ‘….’ ”, you can assume somehow your database file has become corrupted.Also, you may also come across the same error code 3112 if you are trying to access a file for which you do not have the required amount of permissions but then again, you should have a better handle on the latter. However, if you have full access and there no restrictions to a file in your server (or cli...

Using a  Microsoft Access  database provides a rich set of tools and features that users at all levels tend to chug away entering data, running reports and build new objects and give little time (if any) to some basic housekeeping including the very basics of backing up database files. There are various strategies and methods that can be applied to your  Microsoft Access   database and this blog post will highlight some of the options for you. Backing up your database should be practiced for obvious reasons, but this should also be applied with good failsafe measures too when restoring or recovering lost or corrupted data sets (which can happen from time to time). Is there a high-level and technical skill required here? Of course not, it just needs a good plan, applying some common sense and implement simple strategies – whether you are a large corporation or small medium sized business! Take from the following options below and even considered using multip...

Microsoft Access Database , like with many of the other Microsoft applications is very versatile and can be a valuable asset for businesses (of all scopes). However, unlike MS Word and MS Excel which are normally used in the workplace for the day to day and general running of the business work flow and then can be also used to support MS Access at a level that complements other systems, Microsoft Access Database is the kind of application that takes office applications to the next level and can be used in various ways depending on the type of business and its needs.  If you are regular visitor to this site or have used this application, you will know Access primarily used to store information; data in a structured manner. While in most cases fort small to medium businesses, a stand-alone or shared database is manageable and can even be scaled up and can be connected to something like  SQL Server or...

With the most recent versions of  MS Access 2016 , it no longer offers support for  Access Data Project  (ADP) files but for the more seasoned releases it will still continue to support ADP’s. End-users will find it imperative to learn about the alternatives they could use when planning to update the application. Before recommending any options, there are certain basics you need to understand first. Why Access is never again supporting ADP ? The primary reason ADP will never again be supported by Microsoft Access is due SQL Azure will need to under go substantial changes to support ADP file formats. Even though ADP’s are of great use when working with SQL Server on-premises, that may not generally be the situation. Noting this, Access has quit supporting ADP’s altogether. It has simultaneously launched an application that can be used for creating web-based Access applications which likewise utilises SQL Server as well as on the cloud. Future of ADP and its subst...

A memo field can store a huge quantity of information, allowing up to 65,536 characters, with different choices. In the most recent release of Microsoft access database, it can store up to 1 GB of characters and enables rich text formatting. However, it is often advised to avoid the use of memo fields for grouping in Access. Memo Fields In the 2009 edition of Microsoft access database and including the recent version, there was a bug in which the memo field would show incorrect and erroneous characters under specific circumstances. If the user used the‘ GROUP BY ’ query on a memo field or if the query contains a JOIN on un-indexed records, the memo field would display incorrect results. Microsoft Access would just show random characters in place of the contents of the given memo field. Microsoft access database fundamentally truncates the memo and the most widely known factors that cause the truncation are aggregation, uniqueness, formatting, and union queries.  For instanc...

Having Ribbons in your  Microsoft Access 2016  application helps a lot when you need to use all the tabs that are present on the ribbon. However, there are times that you need to prevent the tabs on the ribbon from displaying when launching the application. MS Access, by default, does not provide an option for hiding the ribbon. Because of that,you have to opt for external approaches. One way is to create and apply a customised ribbon that can hide all the built-in tabs. Before you begin, make sure system tables are displayed in the Navigation Pane. To do this, change a setting in the Navigation Options dialog box so you can view the  USysRibbons  table once it is created. Follow these steps: Right-click the Navigation Bar at the top of the Navigation Pane, and then click Navigation Options. In the Navigation Options dialog box, under Display Options, click the Show System Objects check box, then click OK. You should be able to see the Access system tables i...

When building an access database, the primary key is important and an important thing to note when creating a database in access. Before continuing you should know what primary keys mean. What is a primary key. Primary keys are fields or fields with values that are unique throughout a table when  building an access database . Primary keys can be used to refer to entire records, each record has a different value for the key. A table can only contain just one primary key. Ms Access will either automatically create a primary key field for you when you create a table, or you can specify you want to use as the primary key. Function of the primary key The major function of a primary key when creating database in access is to implement relationship between tables in a  relational database , you cannot declare a  foreign key  in a table Q to relate with table R unless you have defined the primary key in table Q. Primary key allows you to create a unique id...